Who we are
We are the Norfolk Beekeepers’ Association (also known as the NBKA).
What personal data we collect and why we collect it
The data we routinely collect includes names, addresses, email addresses, telephone numbers and dates of birth (only for junior members) of members, when they join the association.
We use this data for the administration of your membership; the communication of information and the organisation of events. We provide your data to the British Beekeepers Association (BBKA), and additionally to Bee Disease Insurance (BDI), for their use as explained in the section below.
Who we share your data with
Your membership details are passed to the BBKA – of which you become a member when you join NBKA as a full member – and BDI, for management in their electronic membership system. We share your contact details with other members of the association through the yearbook directory, if you consent for your data to be shared in this way. We share your contact details with BeeCraft and Beekeepers’ Quarterly if you requested those magazine subscriptions. We do not pass on your personal details to other organisations.
How long we retain your data
The association stores your data for the duration of your membership, and retains it for a period of 1 year after your membership lapses, so that ex-members can be contacted to check if they wish to re-join. We will delete the contact details of any former member entirely at their request.
Where we store your data
The information is mainly stored in digital form, and in the form of written documents stored at 22 Horning Close, NORWICH, NR5 8DN. Any information that is stored remotely is stored in compliance with the GDPR (General Data Protection Regulation).
Who is responsible for ensuring compliance with the relevant laws and regulations
Under the GDPR we do not have a statutory requirement to have a Data Protection Officer.
Who has access to your data
Members of the NBKA committee have access to personal data of a member in order for them to carry out their legitimate tasks for the association. If you requested to be contacted about swarm collection, your contact details will be shared with a group of swarm coordinators.
What is the legal basis for collecting this data
NBKA collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation representing beekeepers.
How you can check what data we hold on you
If you wish to see the basic membership data that we hold on you, you should contact firstname.lastname@example.org. You can contact us with a “Subject Access Request” if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month. There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.
Collection of “special” data by NBKA
The GDPR refers to sensitive personal data as “special categories of personal data”. We do not record any such special data.
How you can ask for data to be removed, limited or corrected
There are various ways in which you can limit how your data is used:
- You could maintain your association membership with your correct name but with limited contact details. However, we require at least one method of contacting you. For example, if you only provided an email address, you would not be able to receive any postal communication, such as BBKA News
- You only need to provide your date of birth if you wish to join the association as a junior member.
- You may choose not to receive information emails from NBKA
- Any of these options can be implemented for your association membership by contacting the membership secretary at email@example.com